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  Item #   5. A. 2.    
City Council
Meeting Date: 06/10/2019  
Submitted For: Steve Commons Submitted By: Steve Commons, City Manager's Office

Information
Item
Approve a Supplemental Appropriation to cover additional expenses associated with the final payment for the Downtown Drainage Improvement project and for adding ADA improvements and streetlighting contract coordination to the ITS design services contract; $133,000.
Background
As we proceeded with the construction of the downtown drainage project we found conditions opening up streets that required filling voids with additional materials to properly compact the storm water line and repave the street.  Plans were also adjusted to accommodate changes that were occurring downtown related to the Railyard project with its changes to its front entrance and we also used the contract to make the sidewalk and driveway adjustments associated with the Sunnyside Diner project.  The ADA access and walk ability around the corner at 2nd and Broadway adjacent to the Diner is much improved.

As was noted in another agenda item we shifted the coordination of the final design and bidding of the street lighting project to the design firm that is making the ITS improvements downtown.  Also added to that contract is the design for ADA access improvements downtown.  The coordination means we will have one contractor doing the street lighting, ITS and ADA improvements at one time instead of multiple contracts for construction.

We also need some additional funding to cover final Engineering Inspection for the Drainage project within the funds requested.
Time Frame
Items will be posted upon City Council approval.
Issue
Need to close out the drainage improvement project which has been tested with some very heavy rains and has performed to meet the weather conditions experienced.

Coordination of the street lighting, ITS and ADA access improvements should help minimize the impact of another downtown construction project.

Engineering and our Marketing staff did a great job of informing the downtown stakeholders of the construction progress with the Downtown Drainage Project.  We expect to do the same thing with the next construction project. 
Recommendations
Approval of the Supplemental Appropriation.
Action Needed
Approval of the Supplemental Appropriation.
Public Notification
Posted City Council agenda.

Fiscal Impact
Funding/Cost: $133,000
Budgeted Item Y/N or N/A: N
Account:
From: 2000 CIP Sales Tax Fund - Restricted Reserve for Capital Improvements $133,000
To: 338002-8514 2000 CIP Sales Tax Fund - Downtown Storm Water Drainage $91,000
338002-8534 2000 CIP Sales Tax Fund - Downtown ITS $42,000
Attachments
No file(s) attached.

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