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City of Edmond
NOTICE OF PUBLIC MEETING

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: 405-359-4518, TDD: 405-359-4702, or email: ADAcoordinator@edmondok.com.

Notice: The Mayor and members of the City Council will gather prior to the regular meeting in the Planning and Public Works Building, Room #104 beginning at 4:45 p.m. this time for dinner. No City Council business will be discussed or acted upon at this time. This is an informal gathering and members of the public and press are welcome to attend. Meals will only be provided to the City Council and staff.
EDMOND CITY COUNCIL MEETING
EDMOND PUBLIC WORKS AUTHORITY MEETING
20 S. Littler, Edmond, Oklahoma
5:30 p.m., Monday, May 13, 2019
 
             
1.   Call to Order by Mayor O'Neil.
 
2.   Approval of City Council Meeting Minutes: April 22, 2019.
 
3.   City Council Presentations:
 
A.   Proclamation Recognizing May 19-25 as National Public Works Week.
 
B.   Proclamation Recognizing May 2019 as Bike Month.
 
4.   City Council Nominations to Boards and Commissions:
 
1.   Mayor's Nomination:
 
a.   Finance/Audit Committee; term expires May 2021. Dan O'Neil
 
b.   Finance/Audit Committee; term expires May 2021. Nick Massey
 
c.   Public Works Committee; term expires May 2021. Dan O'Neil
 
d.   Public Works Committee; term expires May 2021. Darrell Davis
 
e.   Ronnie Williams to the Board of Adjustment and Appeal to replace Josh Moore; term expires June 2021.
 
f.   Board of Adjustment and Appeal; term expires June 2022. Kay Bickham
 
g.   Central Edmond Urban District Board; term expires June 2022. Pete Reeser
 
h.   Convention & Tourism Advisory Board; term expires May 2023. Josh Moore
 
i.   Parks & Recreation Advisory Board; term expires June 2022. Saundra Naifeh
 
j.   Stormwater Drainage Advisory Board; term expires May 2021. Dan O'Neil
 
k.   Stormwater Drainage Advisory Board; term expires May 2023. Josh Moore
 
l.   Public Transportation Committee; term expires May 2023. David Chapman
 
m.   Edmond Economic Development Authority; term expires May 2021. Nick Massey
 
n.   Edmond Economic Development Authority; term expires June 2022. Martha Ball
 
o.   Visual Arts Commission; term expires May 2023. David Chapman
 
2.   Ward 1 Nomination:
 
a.   Edmond Visual Arts Commission; term expires June 2022. Matthew Meyers
 
b.   Convention & Tourism Advisory Board; term expires June 2022. Ray Hibbard
 
c.   Edmond Bicycle Committee; term expires June 2022. Jeff Bennett
 
d.   Edmond Economic Development Authority; term expires June 2022. Kathy Wallis
 
e.   Historic Preservation Trust; term expires June 2022. Lisa Truesdell
 
3.   Ward 2 Nomination:
 
a.   Capital Improvement Projects Advisory Board; term expires June 2022. Matthew Anderson
 
b.   Community Agency Review Commission; term expires June 2022. Denise Bethke
 
c.   Convention & Tourism Advisory Board; term expires June 2022. Dena Jones
 
d.   Edmond Bicycle Committee; term expires June 2022. John Harkess
 
e.   Edmond Economic Development Authority; term expires June 2022. Gary Bridwell
 
f.   Historic Preservation Trust; term expires June 2022. Stephanie Carel
 
5.   General Consent Items:
 
A.   Consideration of Approval of Administrative Items:
 
1.   Approval of Transfer of Appropriation for the construction of the Streetscape parking along 5th Street between Broadway and Littler; $430,000.
 
2.   Approval of a Donated Electric Easement: Trails South H.O.A., 2700 Rolling Hills Terrace.
 
3.   Acknowledge receipt of Oklahoma Department of Environmental Quality (ODEQ) Construction Permits for Highland 55 at Spring Creek, Ridge at Chitwood, and Fallbrook IV.
 
4.   Approval of Transfer of Appropriation for Municipal Court to purchase office furniture; $7,000.
 
5.   Consideration of a request for Correction of Plat for Delmer Lakes, located northwest of Covell Road and Western Avenue, regarding a Scriveners Error pertaining to the nomenclature of labeled Common Areas. (Denver Winchester - Crafton Tull & Associates, Inc.)
 
B.   Approval of Purchases:
 
1.   Acceptance of Proposal and Approval of Agreements for implementing the Cityworks Permit, Land and License Management System from Timmons Group Systems, Inc., Azteca Systems and Hyland Software, Inc. in the amount of $581,430 in addition to annual maintenance costs.
 
2.   Approval to renew Agreement with Francis Tuttle Technology Center District No. 21 for operation of the Center for Municipal Excellence and for training services; not to exceed $20,000.
 
3.   Acceptance of bid and Approval of Contract for the 5th Street Streetscape Project and Resolution No. ______ Appointing Purchasing Agent for Community Image Department; $426,914.25.
 
4.   Acceptance of bid and Approval of Contract for the Animal Shelter Expansion Project and Resolution No.__________ Appointing Purchasing Agent for the Engineering Department; $3,275,000.
 
5.   Approval of budgeted funds for Operating Expenditures for the Guthrie/Edmond Regional Airport (February 2019); $15,816.23 and (March 2019); $9,438.96.
 
6.   Acceptance of Proposal for Hafer Tot Lot Playground Equipment; $117,841.14.
 
7.   Approval of Change Order No. 1 to the Construction Contract with Haskell-Lemon Construction Co. for the FY17-18 Street Overlay Project; $162,116.17 Decrease.
 
 
<Recess Edmond City Council Meeting and Convene Edmond Public Works Authority Meeting>
 
6.   Approval of EPWA Meeting Minutes: April 22, 2019.
 
7.   EPWA General Consent Items:
 
A.   Consideration of Approval of Administrative Items:
 
1.   Discussion and Consideration of Edmond Electric Pole Attachment Licensing Agreement with MCImetro Access Transmission Services Corp. (Verizon)
 
2.   Approval of Supplemental Appropriation for EPWA Economic Development Fund; $100,000.
 
3.   Discussion and Possible Action with respect to Resolution No. ________ of the Edmond Public Works Authority (the “Authority”) rescinding Resolution No. 3-19 of the Authority authorizing the issuance of its sales tax and utility system revenue bonds, Series 2019 (the “Bonds”), in one or more series, in the aggregate principal amount of not to exceed $199,000,000; and containing other provisions relating thereto.
 
4.   Approval of Transfer of Appropriation from the Solid Waste Reserve to the Solid Waste Recycling budget; $445,000.
 
B.   Approval of Purchases:
 
1.   Consideration and Approval of Engineering Services Contract with Cabbiness Engineering, LLC for maintenance and improvements for the Spring Creek Tributary 1, south of 2nd Street running through the Willowood Addition; $39,000.
 
2.   Approval of Professional Services Contract Amendment No. 2 with Carollo Engineers Inc for the Arcadia Lake Water Treatment Plant Expansion Project; $4,455,000.
 
3.   Approval of payment of the performance based sales tax incentive for a portion of the sales taxes remitted from the operation of Showbiz Cinema; $100,000.
 
4.   Approval of the fifteenth annual renewal of an Inter-Governmental Agreement with the City of Oklahoma City for a Regional Household Hazardous Waste Collection and Management Program.
 
5.   Approval of Agreement with Waste Management Curbside for the proper collection and disposal of household hazardous waste and electronic waste for Edmond residents; $163,200. Term of the Agreement is July 1, 2019 through June 30, 2020.
 
 
<Adjourn Edmond Public Works Authority Meeting and Reconvene Edmond City Council Meeting>
 
8.   Planning Discussion Items:
 
A.   Case #Z19-00009 Public Hearing and Consideration of Rezoning from “G-A” General Agricultural to “R-1” Rural Estate Dwelling District, located on the north side of Sorghum Mill Road, west of Douglas Boulevard. (Solidago Development, LLC)
 
B.   Case #VA19-00007 Consideration of Request for a Sign Variance to allow an off-site ground sign for Edmond Family Eye Care, on the northwest corner of Danforth Road & Canary. (Morris Family Eye Care, PLLC)
 
9.   Discussion of Approved Agreement of Compromise and Settlement and Approved Water Purchase Contract with Rural Water, Sewer and Solid Waste Management District No. 1, Logan County, Oklahoma (Logan County Rural Water District)
 
10.   Discussion and Consideration of Resolution No. _______ Expanding the Membership of the Public Works Committee.
 
11.   Discussion and Consideration of the Formation of a Charter Review Committee.
 
12.   Discussion and Consideration of the Formation of a Committee to Update the 1998 Tomorrow's Edmond - A Community Dialog - Abstract and Action Plan.
 
13.   Discussion and Consideration of Election of Mayor Pro Tem.
 
14.   Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.)
 
15.   New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)
 
16.   Adjournment.
 

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