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  Item #   4. C. 4.    
City Council
Meeting Date: 03/11/2019  
Submitted For: Steve Commons Submitted By: Steve Commons, City Manager's Office

Approval of two agreements with the Oklahoma Department of Transportation (ODOT) for trail development along Route 66 adjacent to Arcadia Lake; $2,601,980.
This project comes as part of a grant request that was initiated back in 2010. Originally, it was anticipated to be bid as two separate projects, but ODOT is prepared to proceed with both projects in an April bid letting. The total project cost based on their project estimate is $3,775,000. ODOT is contributing $1,173,020, which leaves a City share of $2,601,980.

The trail design is a 10' wide bicycle path with an additional 8' wide pedestrian path on the Corps property at Arcadia Lake adjacent to the roadway on Route 66 from Midwest to Post Road.
Time Frame
The project is scheduled for the April 2019 ODOT bidding letting. We have not seen the construction time frame in the bid documents, but would assume a 12 month contract.
Originally we thought the project was going to bid over two construction seasons, this resulted in need to raise the matching funds for the project at one time.
As was previously stated in the transfer of appropriation, the CIP Advisory Board considered the project at their Special Meeting on February 26. The vote to approve was 5-5 which comes to the City Council as a failure to recommend. The previous agenda item explained the reasons for the split vote.
Action Needed
Staff would recommend approval of the contracts with ODOT and direct staff to work to find outside funding to connect this trail section with the existing Spring Creek Trail.
Public Notification
Posted City Council agenda.

Fiscal Impact
Funding/Cost: $2,602,000
Budgeted Item Y/N or N/A: N
2000 CIP Sales Tax Fund - Trails 338006-8433: $2,602,000
ODOT Trail Expense

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