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City of Edmond

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: 405-359-4518, TDD: 405-359-4702, or email: .

Convention & Tourism Advisory Board
Tuesday, March 19, 2019, 2 p.m.
Hilton Garden Inn and Edmond Conference Center
2833 Conference Drive, Edmond, OK

1.   Call to Order and Introductions.
2.   Action Items:
a.   Approval of Meeting Minutes – January 2019 (*February meeting cancelled due to weather)
b.   Approval of the Financial Report - February and March 2019
c.   Approval of Event Support Applications (hand out) -
i. Border Bash at the Lazy E Arena
ii. Fall Bash at the Lazy E Arena
iii. Chris Neal's Future Stars of Calf Roping
iv. Chris Neal's Rising Stars of Calf Roping
v. CMSA Central US Championship
vi. Zoetis AQHA Versatility Ranch Horse World Championship & Ranching Heritage Challenge Finals
vii. National Little Britches Rodeo
viii. Oklahoma State Championship and Feis/Scissortail Feis
ix. CELEBRATIONS Oklahoma State Florists' Association 2019 Conference
x. MAYB Girls National Tournament
xi. Professional Photographers of Oklahoma Photo EXPO & Exhibit 2019
xii. 63rd Oklahoma Dental Hygienists' Association Annual Session
xiii. Western Dressage Association of America World Show
xiv. Barrel Futurities of America
3.   Discussion Items:
a.   Board Member Reports: University of Central Oklahoma, Edmond Area Chamber of Commerce, Edmond Golf Association, Arcadia Lake Commission, Oklahoma Hotel Industry
b.   Leadership Change
c.   Future Board Packets
d.   Change of Location for April, May and July Meetings
4.   Director's Report:
a.   Staff Reports - Director/Staff Monthly Activity Reports - January and February 2019
b.   Google Analytics, Constant Contact, Social Media - January and February 2019
c.   Oklahoma Department of Tourism and Recreation/TravelOK and Edmond Convention & Visitors Bureau Readership Response & Distribution Reports - January and February 2019
d.   Group Booking Report - March 2019
e.   Event Support Report - March 2019
5.   New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)
6.   Adjournment. (The next meeting of the Convention & Tourism Advisory Board will be Tuesday, April 16, 2019 at 3:30 PM at the Hilton Garden Inn/Edmond Conference Center.)

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