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City of Edmond
NOTICE OF PUBLIC MEETING

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: 405-359-4518, TDD: 405-359-4702, or email: ADAcoordinator@edmondok.com.

Notice: The Mayor and members of the City Council will gather prior to the regular meeting in the Planning and Public Works Building, Room #104 beginning at 4:45 p.m. this time for dinner. No City Council business will be discussed or acted upon at this time. This is an informal gathering and members of the public and press are welcome to attend. Meals will only be provided to the City Council and staff.
EDMOND CITY COUNCIL MEETING
EDMOND PUBLIC WORKS AUTHORITY MEETING
20 S. Littler, Edmond, Oklahoma
5:30 p.m., Monday, March 11, 2019
 
             
1.   Call to Order by Mayor Waner.
 
2.   Approval of City Council Meeting Minutes: February 25, 2019.
 
3.   City Council Presentations:
 
A.   Proclamation Recognizing March 24-30, 2019 as Oklahoma Emergency Management Week.
 
B.   Proclamation Recognizing March 2019 as De Molay Month.
 
4.   General Consent Items:
 
A.   Consideration of Approval of Administrative Items:
 
1.   Approval of Supplemental Appropriation for the Fleet Management Fund; $1,820,000.
 
2.   Approval of Supplemental Appropriation to purchase additional land to expand parking at the Information Technology Building; $35,000.
 
3.   Consideration of approval of recommendation on two tort claims.
 
4.   Acceptance of Public Improvements and Maintenance Bonds for Integris Edmond Hospital Expansion.
 
5.  
Acceptance of three donated Utility Easements from Integris Realty, LLC f/k/a Integris Realty Corporation, associated with Arcadia Trails in the Integris Health Edmond Third Addition.
 
6.   Consideration of Acceptance of Final Plat, Improvements and Maintenance Bonds for Thomas Center III and Arcadia Trails/Integris Health Edmond Third Addition.
 
7.   Approval Transfer of Appropriation for trail development along Route 66 adjacent to Arcadia Lake from available project funds; $2,605,000.
 
8.   Approval of a Supplemental Appropriation for the implementation of a Quiet Zone along all the railroad crossings within the City of Edmond; $2,900,000.
 
9.   Approval of Supplemental Appropriation for the General Fund for Right of Way True Up.
 
10.   Approval of Supplemental Appropriation to cover unanticipated custodial services cost; $25,000.
 
B.   Consideration of Ordinances and Resolutions:
 
1.   Public Hearing and Consideration of Ordinance No. ___________ Amending Sections 2.68.100 of the Edmond Municipal Code Providing for the Amount of Twenty Thousand Dollars ($20,000.00) as the Minimum Quote Requirement for Purchases; 2.68.110 Purchases Exceeding Twenty Thousand Dollars and Less Than Fifty Thousand ($50,000.00); 2.68.130 Competitive Price Solicitation; 2.68.150 Bids, Formal Contracts Procedure; 2.68.310 Emergency Purchases; and Providing for Repealer and Severability.
 
C.   Approval of Purchases:
 
1.   Acceptance of Proposal and Approval of Agreement for a Community Development Block Grant (CDBG) Rehab Consultant/Inspector with Mario M. Long; $40,000 annual estimate.
 
2.   Approval of Change Order No.2 to the Construction Contract with C4L LLC for the Monument Signs, Fence & Landscape Project; $5,653 increase.
 
3.   Approval of Microsoft Enterprise Software Agreement from Software House International (SHI) for use by all Departments; $339,633.
 
4.   Approval of two agreements with the Oklahoma Department of Transportation (ODOT) for trail development along Route 66 adjacent to Arcadia Lake; $2,601,980.
 
5.   Approval of purchase of property from Hope For Families, Inc. near the southwest corner of Broadway and Danforth, (Purchase price of $28,896.00 plus closing costs).
 
6.   Approval of Sale/Transfer of Surplus Vehicle to Luther PD; $2,000.
 
7.   Approval of engagement letter for internal audit type monitoring services to be performed by Crawford & Associates, P.C., estimated amount; $25,120.
 
8.   Approval of Change Order #2 to the construction contract with Globe Construction Company for the Historical Museum, Phase III; $8,123.
 
9.   Approval of Contract Amendment with CTC for the preparation of construction plans for Quiet Zone Improvements; $216,257.
 
10.   Approval of Eleven contracts with Burlington Northern Santa Fe Railway Company for Quiet Zone Improvements; $2,649,385.
 
11.   Acceptance of Bids for the Mowing of City Owned Properties (including renewal options) - Estimated annual amount; $500,000.
 
12.   Acceptance of Bids for Vegetation Control for City Owned Properties (including renewal options) - Estimated annual amount; $46,000.
 
13.   Approval of an Inter-Local Agreement between the City of Edmond and Board of County Commissioners of Oklahoma County for construction of an asphalt pavement surface on Danforth Road, between Douglas Boulevard and Post Road; $295,000.
 
 
<Recess Edmond City Council Meeting and Convene Edmond Public Works Authority Meeting>
 
5.   Approval of EPWA Meeting Minutes: February 25, 2019.
 
6.   EPWA General Consent Items:
 
A.   Approval of Purchases:
 
1.   Approval of Change Order No. 1 to the Construction Contract with Archer Western Construction Co. LLC for the Wastewater Master Plan Project LS-1: Spring Creek Lift Station; $358,812.61.
 
2.   Acceptance of Bids for the Mowing of City Owned Properties (including renewal options) - Estimated annual amount; $500,000.
 
 
<Adjourn Edmond Public Works Authority Meeting and Reconvene Edmond City Council Meeting>
 
7.   Planning Discussion Items:
 
A.   Case #VA19-00002 Consideration of Request for a Sign Variance for a ground sign in the right-of-way for the Edmond Railyard Project, located at 23 W. First Street (Grant Group)
 
B.   Case #SP18-00040 Public Hearing and Consideration of Commercial Site Plan Approval for 24 E. 4th Street.
 
C.   Case #Z19-00002 Public Hearing and Consideration of Ordinance No. ________ Rezoning from “A” Single Family Residential to “PUD Z19-00002” located at 724 North Boulevard. (Black Brick Ventures, LLC)
 
8.   Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.)
 
9.   New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)
 
10.   Adjournment.
 

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