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City of Edmond

The City of Edmond encourages participation from all its citizens. To request an accommodation due to a disability, please allow at least 48 hours prior to the scheduled meeting. Contact the ADA Coordinator by phone: 405-359-4518, TDD: 405-359-4702, or email:

Notice: The Mayor and members of the City Council will gather prior to the regular meeting in the Planning and Public Works Building, Room #104 beginning at 4:45 p.m. for dinner. No City Council business will be discussed or acted upon at this time. This is an informal gathering and members of the public and press are welcome to attend. Meals will only be provided to the City Council and staff.
20 S. Littler, Edmond, Oklahoma
5:30 p.m., Monday, December 9, 2019
1.   Call to Order by Mayor O'Neil.
2.   Approval of City Council Meeting Minutes: November 25, 2019.
3.   City Council Presentations:
1.   Acceptance of City Manager's Financial Report for October 2019.
4.   City Council Nominations to Boards and Commissions:
1.   Mayor's Nominations and Reappointments:
a.   Nomination of Murod Mamatov to the Convention & Tourism Advisory Board to fulfill the unexpired term of Jennifer Schultz; term expires June 2021.
b.   Nomination of Chona Baker to the Community Agency Review Commission to fulfill the unexpired term of Dorothy Skinner; term expires June 2020. 
2.   Kickingbird Golf Club Advisory Board/Woman's Golf Associate Nominations and Reapointments:
a.   Nomination of Dr. Gerry Pinkston to the Kickingbird Golf Club Advisory Board to replace Andy Yoxall; no max term limit.
5.   General Consent Items:
A.   Consideration of Approval of Administrative Items:
1.   Approval of FY 18-19 Year End Budget Transfers of Appropriations to Balance Departmental Budget Categories for Governmental Fund Types.
2.   Final Public Hearing and Consideration of Acceptance of the City of Edmond Analysis of Impediments to Fair Housing Choice completed by the Western Economic Services, LLC firm. The Analysis of Impediments to Fair Housing Choice (AI) is required by the US Department of Housing and Urban Development (HUD) to be completed every five years.
3.   Approval of Contract with the Association of Central Oklahoma Governments (ACOG) to provide traffic count data.
4.   Approval of Agreement for Campus Police Jurisdiction and Authority between the City of Edmond, Oklahoma and Board of Trustees of the University of Central Oklahoma.
5.   Approval of City of Edmond State Legislative Agenda for 2020.
6.   Acceptance of the Federal Fiscal Year 2018 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER).
B.   Consideration of Ordinances and Resolutions:
1.   Approval of Resolution No. _____ to select CONSOR Engineers, LLC to perform Bridge Inspection Services for the April 1, 2020 to March 31, 2022 contract period.
2.   Consideration of Resolution No._______ Creating the Veterans Memorial Advisory Committee and Providing for its Appointment of Members; Powers and Duties; and Meetings and Procedural Rules.
C.   Approval of Purchases:
1.   Acceptance of Proposal from SunLife for Stop Loss Health Insurance Coverage for 2020; $1,139,247.76.
2.   Approval of Tyler Technologies Annual Software Support Maintenance and Services; $211,770.
3.   Approval of Change Order No. 2 to the Construction Contract with SAC Services Inc for the Thomas Realignment & Widening Project; $2,600 Increase.
4.   Approval of Contract Amendment with Freese Nichols, INC (FNI) for design services related to the Stephenson Park project. $29,780 increase.
5.   Approval of Contract Amendment with Freese Nichols Inc. (FNI) for engineering services related to the 5th. St. streetscape project between Broadway and Littler. $12,090. increase.
6.   Approval of Recurring Annual Software Support and Maintenance for the Customer Information System CIS Infinity Software from Harris Computer Corporation; $121,708.04.
7.   Approval of Three (3) Year Small Municipal and County Government Enterprise Agreement (EA) with Environmental Systems Research Institute, Inc. (Esri) for the Geographic Information System (GIS) Software; $150,000.
8.   Approval of budgeted funds for Operating Expenditures for the Guthrie/Edmond Regional Airport (October 2019); $7,069.45.
<Recess Edmond City Council Meeting and Convene Edmond Public Works Authority Meeting>
6.   Approval of EPWA Meeting Minutes: November 25, 2019.
7.   EPWA General Consent Items:
A.   Approval of Purchases:
1.   Acceptance of bid for the manufacture of two (2) Relay Panels for Eastern Substation for Electric; $43,088.
2.   Acceptance of Bid and Approval of Contract for the Eastern Substation Transformer Replacement Project for the Electric Department; $652,000.70.
3.   Approval of Change Order No. 3 to the Construction Contract with Archer Western Construction Co. LLC for the Wastewater Master Plan Project LS-1: Spring Creek Lift Station; $35,335.22.
4.   Approval of payment to the United States Treasury for arbitrage payment; $161,259.
5.   Acceptance of Bid and Approval of Agreement for the FY20 Sanitary Sewer Rehabilitation project for the Engineering Department; $2,795,792.50.
<Adjourn Edmond Public Works Authority Meeting and Reconvene Edmond City Council Meeting>
8.   Acceptance of land along the I-35 Frontage Road near Fox Lake Lane donated for the purpose of future park development. (Jim Tapp)
9.   Consideration and Approval for a Variance to Title 23, Section 23.40.090 and other applicable sections, to allow re-orientation of non-compliant fill currently in the CH2MHill Regulatory Floodplain and for possible development in the Regulatory Floodplain for the future Fox Lake Commercial Site, located north of Fox Lake Lane and west of I-35 Frontage Road.
10.   Planning Consent Items:
A.   Case #PR19-00028 Public Hearing and Consideration of a final plat for RR&J Commercial Park, located south of Covell Road and east of Covell Village Drive. (RR&J LLC)
11.   Planning Discussion Items:
A.   Case #Z19-00024 Public Hearing and Consideration Ordinance No. ________ Rezoning from “C-3” High Density Multi-Family Residential to “PUD” Planned Unit Development located at 1300 E. Ayers. (Spectrum Life, LLC)
B.   Case #Z19-00025 Public Hearing and Consideration Ordinance No. _______ Rezoning from “D-2 PUD” Neighborhood Commercial PUD to “A” Single Family for Oak Tree Golf Realty II, located on the SE corner of Waterloo and Santa Fe. (Oak Tree Golf Realty II, LLC)
12.   Citizens Comments - (This is an opportunity for citizens to address the City Council. Remarks should be directed to City Council as a whole and limited to five minutes or less.)
13.   New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)
14.   Adjournment.

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